CONTACT INFO: https://erasmus.uth.gr/en/contact-en 

STEP 1 – APPLY ONLINE

What you need to do:

• Choose your mobility type (Studies or Traineeship)

• Submit your online application

• Check the application deadlines

Application periods

Main Call: January – February

Additional Call (Studies): May (if announced)

Useful links

• Active Calls for Studies
• Eligible Universities per department
• Departmental Erasmus+ Coordinators

STEP 2 – BEFORE THE MOBILITY

Each student is responsible for consulting the Host Institution’s website to become familiar with the requirements and procedures of the institution where they will study. Our Office submits the students’ nominations to the Host Institutions, with the students copied into the relevant email correspondence. Following their nomination, students are responsible for completing and submitting all required application documents to the Host Institution, ensuring that they comply with the deadlines set by each university. Students must pay particular attention to the instructions and requirements of each Host Institution and host country, as these may vary. It is the sole responsibility of each student to obtain all necessary information and complete the procedures related to their admission and stay abroad, including accommodation arrangements and any entry, exit, visa or residence requirements applicable to the host country. The International Educational Programmes / Erasmus+ Office of the University of Thessaly provides administrative assistance, where necessary, with the completion and signing of the required documents.

Submission of Mandatory Documents for the Erasmus+ Grant (at least one month before the start date of the study period)

All documents are available in the documents link: https://erasmus.uth.gr/en/documents - Studies (KA131)

IMPORTANT NOTICE:  You must submit all required documents collectively in a single email. Fragmented, incomplete, or gradual submissions will not be processed. Furthermore, each document must be uploaded as a separate, individual PDF file, except for the Grant Agreement, which must be submitted in Word format (.docx). Please ensure that your documentation file is fully completed before sending it to the Erasmus+ Office at least one month prior to the start date of your mobility period.

1. Online Learning Agreement (OLA) - Find the relevant ISCED - F Code  

   A fully completed Online Learning Agreement (OLA), signed by all parties.

   • 60 ECTS credits correspond to the workload of one full academic year.
   • 30 ECTS credits correspond to the workload of one semester.

   A minor deviation of ±3 ECTS credits is permitted, either between the two tables of the Learning Agreement or from the standard total of 30/60 ECTS credits.

2. Grant Agreement (WORD format)
   • The document will be signed digitally via the Adobe Sign platform by both contracting parties.
   • Please consult the Guidelines for filling and signing available in the "Documents" section.

3. A copy of the Academic Calendar or any official document or email from the Host Institution confirming the exact start and end dates of the study semester(s), including all relevant academic activities (examination periods, orientation sessions, language courses, etc.). The same dates must also be indicated in the Grant Agreement (page 3, Article 2.2).

4. Official Bank Account Document
   • Official bank certificate or recent statement confirming an active bank account, stating account holder details, IBAN, and BIC/SWIFT code.
   • The student must be the primary beneficiary / account holder.
   • Important Note: Any bank charges or transaction fees are borne solely by the student.
   IMPORTANT NOTE:  For payments to bank accounts outside the European Union, participants must contact their bank before submitting their bank details and provide an official document confirming the intermediary/correspondent bank details, including the SWIFT/BIC code, required to receive international transfers in EUR.
5.  OLS Language Support Language Assessment Result. Students are required to complete and submit the OLS online language assessment in the language of instruction of the Host Institution, as specified in the Inter-Institutional Agreement and indicated by the student in the Learning Agreement. In case that the required language is your mother tongue, you do not need to fill in the OLS Test. 
6. For Non-EU Citizens:
   • Clear copy of your valid VISA / Residence Permit, which must cover the entire mobility period.
7. Health Insurance (European Health Insurance Card (EHIC)/ Non-EU: private health insurance, which is covered by the participant). If the card expires during the student’s stay abroad, it must be renewed, and a copy of the renewed card must be emailed to the Erasmus+ Office.
8. Travel Documents & Information:
   • Copy of your outbound travel ticket / boarding pass.
   • If traveling by private car: You must submit: i) Driving licence, ii) Vehicle Registration Document, and iii) the completed and signed Solemn Declaration.
   • ⚠️ Grant Calculation Note: Your individual support grant is calculated strictly based on your actual arrival and departure dates confirmed by the receiving organisation.
   • ⚠️ Travel Grant & Green Travel: The travel grant is calculated automatically from your Home University (UTH) to the Host Institution based on the official European Commission Distance Calculator. To be eligible for the "Green Travel" top-up, a sustainable means of transport with a reduced carbon footprint (such as train, bus, or carpooling) must be used for more than 50% of the total journey between the sending and receiving institutions.
9. Students are required to inform the Student Welfare Office of their absence abroad so that their university meal provision can be suspended for the duration of their mobility.

Students’ Rights Regarding Erasmus+ Mobility

Accommodation arrangements: Students are responsible to book their own accommodation before the mobility. Some Universities offer in-campus accommodation at their dormitories. Alternatively, you might prefer to share a private accommodation with friends or fellow Erasmus+ students. This is entirely up to you.

Scholarship info

STUDIES Grant Allocations (Project 2025) – Academic Year 2026/2027

STEP 3 – DURING THE MOBILITY

If something changes (courses, duration, etc.)

✔ Modify your Learning Agreement ("During the Mobility" section): Any changes must be officially agreed upon and recorded in this section -  Online Learning Agreement (Changes)

✔ Deadline for submission: Proposed changes must be formally agreed upon and submitted no later than one month (within 4 weeks) after the change occur.

Students may request an extension of their mobility period abroad by following the procedure below:

• Submit a request for an extension of their mobility period by email to the Erasmus+ Office, so that the possibility of additional funding can be assessed.*
• If the extension is permitted, submit a corresponding request to the Departmental Erasmus+ Coordinator of their home department, for consideration and approval by the Department Assembly.*

*The request for an extension of the study period must be submitted at least one month before the end of the agreed mobility period, to ensure that, if approved, all necessary procedures are completed before the extension begins.

STEP 4 – AFTER THE MOBILITY

No later than one month after the completion of your mobility, and in order to receive the second (final) installment of your Erasmus+ grant, you must submit the following documents by email. (Please note: if the original hard copies are not submitted, you must forward the official email containing the documents sent directly from your Host University):

✔ Transcript of Records - with clarifications for its equivalence to the Greek scoring system

✔  EU Survey: You will automatically receive the link on the final day of your mobility at the email address indicated in your Grant Agreement (sender: This email address is being protected from spambots. You need JavaScript enabled to view it. — please be sure to check your spam/junk folder). Completion of this online questionnaire is mandatory.

✔ Certificate of Attendance confirming the exact dates of the study period at the Host Institution.

✔ Return Travel Documents: Copies of return tickets and boarding passes. In the case of travel by private car, please provide proof of travel (toll receipts, petrol receipts, border crossing stamps/documentation, etc.).

STEP 5 – RECOGNITION

✔ Students' responsibility is to provide the Academic Coordinator of their Department with a copy of the host university’s documents in order to recognize courses or traineeship.

Recognition of the Study Period Abroad

The Erasmus+ Programme for Studies provides for and guarantees the full academic recognition of the study period completed at the Host Institution.

By participating in the Erasmus+ Programme, each Department of the University of Thessaly commits to the automatic recognition of studies successfully completed abroad, as specified in the Learning Agreement for Studies before departure and any subsequent changes approved in the “During the Mobility” section of the Learning Agreement.

A course will not be recognised if it is not included in the approved Learning Agreement or if the student has not successfully completed it in accordance with the assessment procedures of the Host Institution.

The recognition of ECTS credits and the study period abroad is carried out by the competent academic body of the student's home Department, based on the official academic records (Transcript of Records) submitted to the Departmental Erasmus+ Coordinator.