Home University has to nominate the selected teaching/training staff to the Erasmus Office sending the relevant personal information sheet and the selection procedure:

• Personal Information (teaching) ΟR
• Personal Information (training)

After the nomination, an invitation letter and an e-mail with further instructions on how to proceed will be sent.

Application and grant procedure 

At least one month before the mobility, the staff must prepare and send (scanned copies are accepted) to the Erasmus Office the following:

1. Photocopy of Passport and VISA, which must cover the mobility period.The EU Immigration Portal contains general information on visas and residence permits, for both short and long stays (more than 90 days). NAs may also provide advice and support concerning visas, residence permits, social security, and so on.
2. The Mobility Agreement document, signed by both Institutions. Sets out the teaching or training programme to be followed, and lists the rights and obligations of each party.
3. The Grant Agreement document, filled  by you. It sets out the financial support and payment arrangements to the staff. The agreement must be signed by you during your visit at UTH. Two copies with original signatures at the end as well as on all pages are required. Then it will be signed by the Institutional Coordinator of the Programme Country Institution.
4. Copy of your Health insurance contract, which must cover the whole mobility period.
5. Official document of your active bank account stating, account holder, IBAN and bank swift code. Staff must be the beneficiary in this account.
6. Copy of the air plane tickets and receipt (+ boarding passes after check in)
7. Copy of the hotel reservation

When the participant arrives at the University of Thessaly he/she has to send/bring to the Erasmus Office the original documents of the Grant Agreement (two copies with original signatures on all pages are required).

At the end of the mobility period, it is necessary to send us the original Confirmation of Attendance, Boarding passes and Hotel Receipt. Also, the staff will be required to submit a final Report. He/She will receive the survey by email and must submit it online. The submission of the report is necessary for the payment of the final grant to the staff.

FINANCIAL SUPPORT

Staff coming from Partner Countries may get a daily contribution to their expenses of 160 EUR (KA171/22 & KA171/2023) / 170EUR (KA171/2024). Each selected individual staff will get a travel contribution based on the distance from the sending to the receiving institution.

Important Note: The grant amount is transferred from the University of Thessaly's account directly to your bank account. Please be aware that any costs associated with the transaction—such as transfer fees, currency conversion charges, remittance costs, or processing fees—will be borne by the recipient.

Distance is calculated using the distance calculator of the European Commission's tool: