Home University has to nominate the selected teaching/training staff to the Erasmus Office sending the relevant personal information sheet and the selection procedure:

• Personal Information (teaching) ΟR
• Personal Information (training)
• a short CV
• Passport or ID card

After the nomination, an invitation letter and an e-mail with further instructions on how to proceed will be sent.

Application and grant procedure 

At least one month before the mobility, the staff must prepare and send (scanned copies are accepted) to the Erasmus Office the following:

1. Photocopy of Passport or ID document and VISA, which must cover the mobility period.The EU Immigration Portal contains general information on visas and residence permits, for both short and long stays (more than 90 days). NAs may also provide advice and support concerning visas, residence permits, social security, and so on.
2. The Mobility Agreement document, signed by both Institutions. Sets out the teaching or training programme to be followed, and lists the rights and obligations of each party.
3. The Grant Agreement document, will be signed digitally from now on, via the Adobe system by both contracting parties. [Guidelines for filling and signing]
4. Copy of your Health insurance contract, which must cover the whole mobility period. Insurance coverage is mandatory, privately arranged, and represents a financial burden for the interested staff.
5. Official document of your active bank account stating, account holder, IBAN and bank swift code. Staff must be the beneficiary in this account.
6. Copy of the air plane tickets and receipt (+ boarding passes after check in).
7. In case you plan to travel by private car please send us: i) your Driving license, ii) the Vehicle Registration Document & iii) the Solemn Declaration filled and signed.
8. Copy of the hotel reservation

At the end of the mobility period, it is necessary to send us the Confirmation of Attendance, Boarding passes and Hotel Receipt. Also, the staff will be required to submit a final Report. He/She will receive the survey by email and must submit it online. The submission of the report is necessary for the payment of the final grant to the staff.

FINANCIAL SUPPORT

Staff coming from Partner Countries may get a daily contribution to their expenses of 160 EUR (KA171/22 & KA171/2023) / 170EUR (KA171/2024). Each selected individual staff will get a travel contribution based on the distance from the sending to the receiving institution.

Important Funding Information

Distance is calculated using the distance calculator of the European Commission's tool: