Nomination & Application Procedure from the Home University

Home University has to nominate the selected students - under an active  Inter - Institutional Agreement with the University of Thessaly, in the specific subject area - to the Erasmus Office sending the selection procedure and citing:

• Student Application Form - for long or short-term mobility (Studies or traineeship) OR
• Student Application form - ONLY for participation in a BIP(Blended Intensive Program)
• English Language Requirement
• Passport copy

Students can apply to the University of Thessaly (G VOLOS01) for a 2-12 month period of studies or traineeship, either for the Winter Semester (WS) or/and for the Spring Semester (SS).

Nomination Deadlines for long-term mobility (Studies)

• 30th of June for students who will attend the Winter Semester
• 30th of November for students who will attend the Spring Semester.

After the nomination, we will send an invitation letter and an e-mail with further instructions on how to proceed.

Academic Calendar

Academic Calendar 2025/26

To fill in your documents correctly you may need to check our Academic Calendar 2024/25

Grant procedure 

At least one month before the mobility starts, the student must prepare and send to the UTH Erasmus Office the following, in order to get the 1st part of his grant (80%):

1. The Learning Agreement document (1^st part-before the mobility part), signed by the student and the coordinators of both Institutions. Sets out the study programme to be followed by the student, defines the target learning outcomes and specifies the formal recognition provisions. Please note that short-term mobility must be combined with a virtual component in order to award at least 3 ECTS. The period of virtual mobility must be specified in the learning agreement.
2. The Grant Agreement document, will be signed digitally from now on, via the Adobe system by both contracting parties. [Guidelines for filling and signing]
3. Official document of your active bank account stating, account holder, IBAN and bank swift code. The student must be the beneficiary in this account.
4. Photocopy of VISA (if needed), which must cover the whole mobility period. The EU Immigration Portal contains general information on visas and residence permits, for both short and long stays (more than 90 days). NAs may also provide advice and support concerning visas, residence permits, social security, and so on.
5. Copy of the airplane tickets, receipt and arrival Boarding pass (after your check in). 
6. In case you plan to travel by private car please send us: i) your Driving license, ii) the Vehicle Registration Document & iii) the Solemn Declaration filled and signed.
7. Online Linguistic Support (OLS). [How you will proceed]. In case that English is your mother language, you do not need to fill the OLS Test (It is not required in short -term mobility till 15 days).
8. • Copy of the Health insurance contract, which must cover the whole mobility period.
   • Additionally, the students who visit UTH for traineeship have to send us a copy of their insurance for a) Civil Liability and b) Personal Accident, which must cover the whole mobility period.                                                                                         

⚠️ Insurance coverage is mandatory, privately arranged, and represents a financial burden for the interested student.

CHANGES IN LEARNING AGREEMENT

Students should also take into consideration that changes concerning courses may occur. The University reserves the right to cancel or modify any courses due to unforeseen circumstances.

Erasmus Students can change their Learning Agreement, if necessary, with the approval of both Universities. You can use the During the Mobility Part of the L.A. and you have to give a copy of your new L.A. to the Secretariat of your Department as well.

At the end of the period abroad

1. The Transcript of records [3^rd part of the Learning agreement (after the mobility)] must be completed by the Departmental Secretary, signed and sent to the Erasmus Offices of both Institutions.
2. A Confirmation of Attendance document that states the exact days that the student attended, will be given to the student.
3. Departure Boarding pass (by email).
4. The student will be required to submit a final report (EU Survey). He/She will receive the report by email at the end of the mobility period. It is mandatory that mobility periods are recognized by both higher education institutions as stipulated in the Inter-institutional Agreement and in the Learning Agreement. The sending Institution must fully recognize the activities successfully completed by the student during the mobility, and register them in the student's Transcript of Records. The submission of the report will trigger the payment of the final grant instalment to the student.

FINANCIAL SUPPORT

• Long  - term mobility: Students from Partner Countries may receive a monthly contribution to their expenses abroad of EUR 850. Each selected individual participant will get a travel contribution based on the distance from the sending to the receiving institution.
• Participation in Blended Intensive Programs/ Short-term mobility (should be combined with a virtual component in order to award at least 3 ECTS) Τhe daily contribution is 79EUR(5th-14th day) and 56EUR (for 15th -30th day)

Each selected individual participant will get a travel contribution based on the distance from the sending to the receiving institution.

Important Note: The grant amount is transferred from the Alpha Bank account (UTH cooperating bank) directly to your bank account. Please be aware that any costs associated with the transaction—such as transfer fees, currency conversion charges, remittance costs, or processing fees—will be borne by the recipient. Alpha Bank charges 29EUR per installment but we kindly ask you to be informed about your bank's transaction fees.

Distance is calculated using the distance calculator of the European Commission's tool: